LUCC Meeting Minutes August 2nd, 2018

Welcome – President Roman Hernandez called the meeting to order and welcomed all attendees.

Self-Introductions – 30 people were present.

Meeting Minutes –Meeting minutes were approved at the opening of the meeting.

Treasurers Report – Naomi Shirtcliff: $100 was paid to the HBA Golf Tournament sponsorship. We have received the $1000 annual contribution from OUCC. Check was deposited on 8/1/2018 and will show on next month’s Budget summary. The shirts we ordered have arrived and this will also show on next month’s budget summary.

Roman requested we increase the budget for attending OUCC meetings (four required each year) from $475 to $600 per year. This was not voted on but Naomi will draft into the budget.

Publicity & Education– Jim Franklin: The brochure locations have been restocked.

Damage Report– Brian Siria:  Not Present.

Web Page– Amy Abramson: Website is up to date. The current Officers list and the Emergency phone numbers have been updated, if you know of any changes that should be made, let me know. I have also added a 2017-2018 Members list. 

OUCC Standards Review – Robert Spencer: No specific rule was reviewed but shared there was a recent communications damage near Tangent that took out the 911 dispatch center. It was a good reminder that rural areas aren’t exempt from needing locates.

Roman also mentioned a recent fiber damage because Centurylink had used orange paint to refresh marks. Only locators should use colored paint. White paint can be used to maintain marks.

Old Business: Need to determine if we are sending someone to the Joint States Meeting in Vancouver on Oct 2-4, 2018. This is not currently budgeted, looking at increasing budget for OUNC meetings. Jason Williams will be attending on behalf of NWN. Roman will ask if his attendance will count as dual representation for LUCC.

New Business: Amy suggested buying a tablet to use as LUCC database and create an electronic sign in sheet to capture meeting attendance. This would eliminate the need for a paper attendance sheet, reduce data entry and make store and sharing LUCC information easier. We can get a tablet for about $200 that has an SD card and can create a Google account for back up cloud storage. All voted in favor of this purchase.

Lane County has been working marking culverts at the road edge using a green coating stripe.

There is a Prairie Rd project meeting scheduled for 1:00pm Aug 15th at Lane Co Public Works office to discuss project coordination. Lots of utility work will be done during this road project. Would like to see utility coordination similar to the EMX project. All are encouraged to attend the meeting.

Program:  Jason Williams – NWN Damage Prevention / Common Issues

In 2017 there was 772 damages of 750k locates. Of those, 35% were due to no locates called, and 50% were due to not potholing the marked utility. Post holes are a common cause of damage, 20 to NWN last year. NWN gives residential homeowners a warning when a damage occurs, contractors should know better. Jason is tracking damages and near misses. Often the contractor’s supervisor is aware of the dig laws but the workers do not. Another common issue is lines being nicked then buried, NWN gets called out for gas smell after the hole is buried. Such as when they install ground rods or concrete stakes, they think they’re hitting a rock so the move over a little, not realizing they have damaged the line.

NWN has asked Locating Inc to report when they find shallow lines. Saw cuts can damage shallow lines.

Jason shared pictures of damages and near misses to gas lines that were caused by concrete stakes hammered into the ground, either directly over a locate mark or right next to a mark and they had not pot holed to determine depth.

Jason reminded everyone to always call 911 first for any gas leak.

It was mentioned that utilities are using feathers or tape in trenches to warn excavators they are getting close to a facility.

Meeting Adjourned- 1:00 pm

Next Meeting Topic:  Construction Site Management and Erosion Control Prevention Updates

– Ed Fredette w/ COE