LUCC Meeting Minutes June 7th, 2018

Welcome – President Roman Hernandez called the meeting to order and welcomed all attendees.

Self-Introductions – 28 people were present.

Meeting Minutes –Meeting minutes were approved at the opening of the meeting.

Treasurers Report – Naomi Shirtcliff: not present

Publicity & Education– Jim Franklin: brochure stock is almost gone, which is great that people are taking the information. Placed another order to restock the supplies. These are free of charge to LUCC.

Damage Report– Brian Siria: not present

Web Page– Amy Abramson:  Debbie had to resign from LUCC, last month was her last meeting. After the meeting I spoke to her, and volunteered to take over her Web Page duties for LUCC. I met with her last month and got signed up as an administrator for the website and have the contact info for the site host. The website is currently up to date. To confirm the transfer of duties, the attending officers and members voted in favor of me taking over the Web Page duties.

OUCC Standards Review – Robert Spencer: FAQ’s page 42: “Does sidewalk and road maintenance require locates?” … Yes, with one exception. Sidewalk, road or ditch maintenance less than 12inches in depth that does not lower the original grade. However it is still highly recommended.

Old Business: CenturyLink and Comcast are both still working on getting their phone numbers updated with the 811 One-Call Center.

New Business: The July meeting is cancelled.

The NW Utility Coordinating Council will be hosting a Joint States meeting in Vancouver, WA. October 2nd-4th at the Heathman Lodge. The meeting will include members from Oregon, Washington, Idaho, Montana and Alaska. It was proposed to budget for sending someone from LUCC to the event. We will revisit this in August.

Jason Williams brought us an opportunity to sponsor a hole at the HBA Golf Tournament at Emerald Valley Golf Course. Sponsorship is $100 per hole and will give us a hole to hang our banner. All attending members and officers voted in favor of this sponsorship. Naomi will send in the application and payment.

Jim asked for ideas of how to recruit new members to LUCC. It was suggested to target previous members that have fallen off in recent years, and try reaching out to the top 20 or so contractors that have submitted locate tickets in the last year. Amy is sending Jim the 2016 members list to start with.

Program:  Debrief on Large Projects (EMX as example)

EWEB Locators felt that Wildish did a great job calling in locates. They gave good directions and broke the locates into manageable chunks that didn’t overwhelm the locators. They also used GPS to save points, which reduced the number of updates / remarking of locates. However, the survey group that called in the pre-survey locates were not as well done. Locators complained the scope of the locates were too large. The tickets called for marking the entire W 11th corridor on one ticket. It took EWEB about two months to complete the pre-survey locate.

EWEB mentioned the weekly project meetings with the City, Wildish, all utility representatives and other primary contractors, really helped with the coordination of work. They discussed timelines, work zones, safety issues, traffic control, etc. Each rep would bring their “plan for the week” to the meeting so there was no overlap/conflicts of work zone space. It also helped with Joint-Use trench work and restoration.

There were a few damages that occurred over the 2 years of the project but all felt it was minimal considering the scope of the project.

Other issues found included the night work requirement slowed progress a lot and rules for night work didn’t seem to be the same for all contractors. EWEB saw some contractors working during the day in the same work zone that EWEB had to do night work. What was the difference?

Locators found it frustrating that C2 would call in large locate tickets but then end up pot holing a small area to expose an existing vacant conduit. They also found them calling in tickets after the other utilities finished their construction, duplicating work for the locators. C2 was often not present at the weekly project meetings. CTL says they are aware of these issues and are actively work with them to better their practices.

EWEB responded to over 2000 locates for the EMX project over a 2 year period; How can we reduce the number of remarking/updated tickets? – Contactors can use white paint to circle locate marks. They should not use locate colors to “re-paint” a locators marks as it tampers with the original marks. Stakes and whiskers can be used in direct location of marks or by using off-sets. GPS pin points are also a great tool.

The conversation rounded out with a good feeling of accomplishment and coordination on the EMX project.

Let’s keep the communication open regarding the next phase of EMX and the 20/21 Track & Field games coming to town. There will be a big increase in traffic, which could hinder permits and work zone safety. Utility usage will likely also see an upswing during the event.

Meeting Adjourned- 1:00pm

Next Meeting Topic:     No July Meeting.

  August Meeting: Jason Williams – NWN Damage Prevention

  “Recent Damages and How They Could Be Prevented”    – 15 Mins