LUCC Meeting Minutes March 1st, 2018

Welcome – President Roman Hernandez called the meeting to order and welcomed all attendees @12:05PM

Self-Introductions – 22 people were present.

Meeting Minutes –Meeting minutes were approved at the opening of the meeting.

Treasurers Report – Naomi Shirtcliff: presented Jan & Feb 2018 Budget summaries. Need to remove the Spring Home Show from budget and add Run to Stay Warm Event – Approved sponsoring at the $2500 level again this year ($1000 from LUCC, $1500 from OUCC). The Contractors Breakfast came in under budget this year. Proposed allocating funds to sponsor Brochure Program and shirts for a Kids Sports team. $40 was spent on participation in My Neighborhood Expo, Debbie and Naomi worked 2hr shifts each. Good turnout for a small event.

Publicity & Education– Jim Franklin: Needs to start replenishing brochures that are placed out on sales counters (Equipment rental stores, etc). It was suggested to expand this brochure program to Home Improvement stores, the Home Builders Association, HOA’s, etc. and/or consider sending them out as a mailer.

Damage Report– Brian Siria: 

Web Page– Debbie Jenkins:  Website has a password protected secure area.

Roman: suggested developing a “cloud” space for storing meeting minutes, bank info, etc. Needs to be secure. More research needed.

OUCC Standards Review – Robert Spencer:

Old Business: The Safety Summit was effected by the winter weather and had lower attendance than expected, couldn’t fly the helicopter but did mock line strike and caught a backhoe on fire for demonstration. Overall it was a great event. They expect it could be bigger and better if they do it again next year. The Contractors breakfast went well again, Good attendance. Venue and food was great as always.

New Business: Jason W. – NWN Gas: spoke about issues he has been encountering with contractors driving stakes without locates, especially concrete and landscape contractors working in new subdivisions. There has been gas damages caused by these situations. Feels they are pressured to work quickly and with short notice so they choose not to call for locates. Some Sub-contractors also believe they can work under the builders locate ticket so they don’t call in their own.  Jason has offered to do Damage Prevention education trainings to help educate contractors on the 811 system. It was also suggested to create a flyer/handout to give to contractors found working without locates to educate them of the laws and potential consequence; we want to make them aware through direct communication when possible.

The locators would like to see the Alternative Contact phone number on the ticket be someone that is familiar with the job and has been onsite or will be on the job. This should be someone that can be reached directly during business hours. Office numbers alone are not sufficient. Situations such as the locator is unable to find the exact work site by the directions given, the locator won’t be able to finish the job on time, the locator finds other un-marked utilities in the area and wants to communicate that (and/or other important information) directly to the excavator. This is often time-sensitive information and can’t wait to be relayed through an office.

White paint is always the most helpful way to communicate the scope of a locate request. An “X” or circle can be used to indicate exact location for small digs, and brackets (~10ft radius, etc) can be added to give a buffer for conflicts.

Program:  None

Meeting Adjourned- 1:09pm

Next Meeting Topic:   “Changes to Traffic Control Permitting Requirements in the City of Eugene” – Presented by Kris Olson and Brian Siria.