LUCC Meeting Minutes, January 3, 2019

Welcome – President Roman Hernandez called the meeting to order and welcomed all attendees.

Self-Introductions – 23 people were present.

Meeting Minutes –Meeting minutes were approved at the opening of the meeting.

Treasurers Report – Naomi Shirtcliff: I am about to send out invoices for the 2019 Member Dues. Some of the money will be used to fund the Contractors Breakfast; food, giveaways, etc. We still need to determine what event we want to sponsor or participate in for 2019, there is a place holder in the budget. I have bought some stamps.

Publicity & Education– Jim Franklin: I am holding off on sending out the mailers until after the Contractors Breakfast. I will start mailing them to previous members first, to invite them back. Then work on recruiting new members. Our attendance has been up the last couple months, so we’ll be careful not get a large rush of people all at once, we wouldn’t all fit in this room.

Damage Report– Jason Williams: Braun Excavating damaged a ½” poly line on Ayres Rd. NW Cable was found pounding 8ft ground rods without locates. We (NWN) now have to call locates and Vac each rod to verify no damage occurred. NWN is going to do a training with them and gave a warning.  

Web Page– Amy Abramson:  The new web page is up after the crash and has been updated with all documents I had access to and all meeting minutes. Let me know if there is anything you’d like me to add.

OUCC Standards Review – Rocky Stewart: PG 26, Operators to Mark with in 48hrs; Marks must include operators name, initials or logo and the width of the facility if greater than 2”. Accurate labels are helpful, especially with Communications, since there are often more than one Comms company in any given area, all marking with orange paint. Label more than once if it’s a longer run.   

Old Business: Amy: we have drafted the first letter to use as a warning and invitation to attend a meeting for contractors found digging without a valid locate ticket, or other dig law violations. It is a fillable form, just fill in the person or company’s information and description of what they are in violation of. You can also copy/paste an excerpt to quote the specific rule from the standards manual. Let me know if anyone see’s any edits that should be made. Otherwise it is ready to use.

The Contractors Breakfast is coming up next month, and will be held in lieu of a February meeting.

Jim: The pole placement / fixed hazards in the right of way permitting changes are still being reviewed. We often receive permits after a pole has been replaced, just be aware changes are coming so keep it in mind going forward.

New Business: The member dues are used to fund the LUCC. We should discuss sending a letter with the invoices to describe what LUCC is all about and what we use the money for, so folks know what their money is going towards. We should also discuss possibly raising the annual due amount for 2020.

The OUNC is hiring a CPA to fix our taxes and not for profit status.                    

Program:  Scott Gallegos – NWN Damage Prevention Supervisor & OUCC President –“Changes to the 2019 Standards Manual”

A PDF of the changes is available on the OUNC website. The PDF highlights what has been revised. Each page is laid out with the previous rule definition on the left and the new definition on the right. The changes only effect the Oregon Administrative Rules (OAR’s) which are updated by the OUNC. The Oregon Revised Statutes (ORS’s) can only be modified by the state.

New OAR’s changes in effect as of January 2019 (please see Standards Manual for actual rules, I did not quote them in the minutes, notes below capture other notes of interest regarding the changes):

  • 48 Hour Rule: This rule has changed to align with Washington States existing 48 hour rule. There is chart to use as a visual tool to help determine when your ticket will be valid for excavation.
  • Tolerance Zone: This has aligned with industry standards. The illustration provided shows the new circular zone, instead of just a horizontal zone. It is not required to label the depth of your facilities.
  • Direction Drilling: This is to reduce drilling damages, especially with regards to the removal of the back reamer. It is now required to determine clearance 24” below intended drill depth. You do not need to find all facilities marked if they are below your 24” clearance zone. (example: drilling at 3ft depth, excavate to 5ft. Do not have to find facilities beyond 5ft deep).
  • Calendar Days: this rule used to say the ticket was good for the life of the project. Now it will expire at 45 days. And excavation must commence within the first 10 days.
  • Delay of Excavation Agreement: extending the marking schedule (due date of locates) can be arranged in writing when both parties (excavator and operator) are in agreement with terms.
  • Damages to Gas Pipeline: must promptly call 911.
  • Design Locates: mirrors the language for large excavation projects.
  • Color Standards: irrigation lines are now purple instead of blue.

There are other rules that are currently being reviewed for revision, including changes regarding the use of white paint, mandatory damage reporting, virtual white paint, and mandatory positive response. If there are other rules that should be visited, bring them to the board to look at, keeping in mind that OUNC can only revise the OAR’s.

Meeting Adjourned- 1:00 pm

Next Meeting Topic:  Contractors Breakfast at Roaring Rapids Pizza, February 7th 6:30am – 8:30am