LUCC Meeting Minutes August 1, 2019

Welcome – President Roman Hernandez called the meeting to order and welcomed all attendees.

Self-Introductions – 20 people were present.

Meeting Minutes –Meeting minutes were approved at the opening of the meeting.

Treasurers Report – Naomi Shirtcliff: The monthly budget summaries for June and July have been provided. Still need to determine sponsorship recipients that we have budgeted money for, still says “TBD”.

Publicity & Education- Jim Franklin: Not Present

Damage Report- Jason Williams: STC Stump Grinding and Island Fence are both receiving letters for starting excavation before their locate ticket was due. There was a gas damage on Barger Dr due to a mis-mark. Locating Inc will be taking over duties to locate all High Pressure gas mains, previously HP lines were marked by NWN locators. There was an explosion in WA County when a garage door opener lit a gas leak; NWN’s procedure is to have the Electric utility disconnect power source if 1% gas is detected. Six of the last 10 gas damages were locate issues. Jason brought copies of the 811 Brochures that explain “It’s Free, It’s the Law” and encourages us to hand them out to folks who could use the educational info. Anyone can call the PUC directly to report locate violations and an investigation will occur. Jason provided a business card the PUC contact info.

Web Page- Amy Abramson: Up to date.

OUCC Standards Review – Rocky Stewart: 952-001-0090 (1) – “Delay of Excavation until Response from Facility Operator”. It is recommended that the excavator review his ticket and verify that all utilities listed on the ticket has responded, even if the two full business days have elapsed. Also, if facilities are discovered where it had been marked as clear, the excavator must notify OUNC and can continue working carefully. Rocky has experienced excavators who find unmarked lines (with no damage) but continue digging without concern and end up damaging a different section of the same line nearby.

Old Business: All excavators need their own locate ticket. Working under another contractor’s ticket is not valid. Locating Inc. will fight and win in court if the damaging excavator does not have their own ticket.

New Business: Jason: I have noticed Temporary electric service poles are being installed by electricians without locates. These are 4×4 posts with ground rods that are often installed right next to pre-installed water, electric, gas, and comm’s facilities. We will discuss how we can educate the electricians that are installing these posts. It was suggested to participate in the “Education Together” a scholarship fund for Junction City HS students looking to get into trade schools. There is a golf tournament on Aug 16th at Diamond Woods Golf Course to raise money; $500 for 4 people and a hole sponsorship. It was agreed we should participate. Another idea that came up is to sponsor the Timbers Youth Soccer team with shirts. It was proposed to increase the LUCC annual dues by 10%, new amounts will be $110 for Utility Owner/Operators and $66 for Non-Utility Owner/Operators. This increase was voted and approved starting in 2020.

Program: Rocky Stewart, PRG, Field Investigator – “How to investigate a damage claim and seek reimbursement.” The below process is the field investigation steps that Rocky follows when conducting an investigation. 1. Notify effected parties of the damage; “Who is the point of contact?” 2. Conduct initial investigation a. Talk to everyone present and/or involved. b. Notify the locator / locating company right away. c. Take statements to create the narrative. d. Don’t argue or share opinion with the interviewee, just document their statement. e. Relocate the damaged facility using white paint and label as damage investigator. f. Circle any original locate marks in white paint 3. Present the details a. Show you were there, paint the picture in a report packet. The report should explain the law that you are discussing. b. Use markers to show damage locations in photos, such as using a “Rhino Hit Kit”. c. Take good pictures and videos that show perspective with foreground and background so someone who has never been to the site or is not a utility professional can tell where the pictures were taken and what had occurred. After the field investigation is done you will also want to gather pre-dig information such as photos from locators or excavators, maps, etc. You will also want to obtain copies of police reports if available, typically they are available for car hit poles or peds. You will then put all the information together into a report and send to the appropriate parties. The investigation might be ongoing if they fight the report and/or refuse to pay for the damage.

Meeting Adjourned- 1:00pm

Next Meeting Topic: Chris Irvin, Senior Engineer, EWEB Water – “Risk Management of Aging Water Infrastructure.